Community Relations Assistant - Part Time

Ontario Reign

Part Time
Ontario Reign
Ontario, CA

Job Details

The primary role of the Community Relations Assistant is the administration of the 50/50 raffle program at all Ontario Reign home games in accordance with California State Law guidelines and department goals set by the Hope Reigns Foundation, the charitable arm of the Ontario Reign. This individual will help create and execute 50/50 raffle techniques that fit within the parameter of the resources provided and assist with the hiring and training of approximately ten 50/50 game day raffle ticket sellers. Additionally, this position will help develop and execute fundraising events and programs for the Hope Reigns Foundation.

 

EXAMPLES OF DUTIES:

  • Assist with managing a staff of part-time raffle ticket sellers’ including hiring, training, supervising, and scheduling via electronic time keeping system
  • Continuously motivate the 50/50 raffle ticket staff by promoting a culture of openness and productivity and by providing any necessary general information for the team
  • Operate and implement raffle technology including, troubleshooting and tracking; dealing directly with the software company to find solutions for any issues that may occur
  • Manage cash and finances including setting goals, counting and depositing all monies collected at each game; Reconcile tickets sold and cash received, track season progress and report to upper management
  • Coordinate and execute redemption process for raffle prize winners; assign duties to 50/50 team to aid in the process of distributing prizes
  • Work in collaboration with Ontario Reign departments to ensure the 50/50 raffle gains positive momentum throughout the organization including executing sponsorship needs
  • Create documentation surrounding policy structure for the 50/50 program including rules, winner paperwork, CA law reporting, and seller training.
  • Provide analytical data in regards to sales trends, staff achievements and reports of the raffle; adjust to create the most successful raffle outcome
  • Maintain inventory of 50/50 supplies and communicate material needs in a timely manner
  • Assist in the execution and planning of other Ontario Reign Community Relations and Hope Reigns Foundation events and programming as assigned

        

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

The individual must possess the following knowledge, skills and abilities and ability to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.    

  • Proactive and able to work well under pressure
  • Detail oriented with strong follow-up skills
  • Able to multi-task and prioritize
  • Computer skills with proficiency using MS Office (Word, Excel, Outlook) are preferred
  • Able to stand for long periods of time
  • Able to work weeknights and weekends
  • Team player
  • Flexible and adapts to various environments and situations
  • High ethical standards and strong sense of confidentiality
  • Strong written and verbal communication skills
  • Available to work ALL home games

 

QUALIFICATION STANDARDS

Education:

  • College degree preferred

Experience:

  • Experience with handling cash and management of case and credit reconciliation
  • Previous experience in 50/50 raffle operations preferred
  • Excellent communications skills, both written and verbal
  • Experience working in community relations for a sports team or live events experience a plus

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